‘Kindred Spirit Sailing’, 'us', 'we' or ‘our’ means 'Kindred Spirit Sailing LLP' whose registered address is at 5 Regent Drive, Bournemouth BH7 7RW.

The word ‘event’ is used to describe all cruises and race participation run by Kindred Spirit Sailing.

 BOOKING TERMS & CONDITIONS

Version 3 - updated 21 January 2025

Please expand the sections below

** + Terms and Conditions **

Kindred Spirit Sailing and our yacht are fully insured against accidents and third party liability and while we operate a duty of care on board, we are unable to take responsibility for each participant’s personal actions and effects. 

We strongly recommend you to arrange your own insurance cover for cancellation, injury, personal belongings and personal liability.  In the event that Kindred Spirit Sailing has to cancel an event it will only refund the booking fees for the event.

In the following terms, the word ‘event’ is used to describe all courses, cruises and race participation run by Kindred Spirit Sailing LLP.

** + Booking and Payment **

  1. The 25% deposit is non-refundable once a booking form has been received and accepted. The balance of monies shall become payable four weeks before the event commencement date. 

  2. To confirm your booking, we needs to receive a completed booking form and the booking deposit which is set at 25% of the full event price, unless specified differently.

  3. All bookings made within four weeks of the event date must be paid in full at the time of booking. 

  4. If the balance is not paid on time we may cancel your place on the event and apply the cancellation charges set out below. The event deposit is non-refundable unless we are unable to honour your original booking request.

  5. Payment can be made by debit or credit card or bank transfer using the details provided on the invoice. A completed Booking Form and Health Declaration must be signed by the event attendee and must be accompanied by your deposit or full event fee.

  6. We will send you a confirmation email with the invoice and details of your event. It is your responsibility to check the details on the email and to promptly inform us of any discrepancies.

  7. Once a booking form and deposit have been received the booking Terms and Conditions shall become binding.

** + Cancellation or Amendment **

  1. In the event that you need to cancel more than 30 days prior to the event start date, we will be entitled to keep your deposit payment and will refund any further event fees received.

  2. In the instance that you need to cancel less than 30 days prior to the event start date, the full fee is non-refundable.

  3. If we are able to re-book the place on that event, a proportion of the event fee may be refunded at our discretion. 

  4. If you wish to amend your event booking for another date, we will make every effort to accommodate this but any changes may be subject to a sum of £25 to cover our administrative costs. If we are unable to amend your booking and you are unable to attend the event on the original date booked, the cancellation fee will become applicable.   

  5. If you need to cancel or amend your booking, we ask that you do so in writing.  

  6. We retain the right to cancel an event if there are insufficient bookings. In this instance, all fees received will be repaid. Refunds will be limited to monies already received from you in respect of that event. For the avoidance of doubt Kindred Spirit Sailing will not cover your costs associated with the cancellation, such as any travel costs you may have incurred.

  7. Sailing is a weather dependent activity and we cannot be responsible for sailing time lost due to inclement weather. If an event is cancelled due to severe weather an alternative date within 3 months may be booked. We will be unable to refund fees if a race is cancelled.

** + Obligations of the Participant **

  1. Sailing is an active sport and it is your responsibility to ensure you are fit and healthy to take part. Your booking is accepted on the basis that all details in respect of your health and sailing experience are true and accurate and while illness does not preclude you from taking part, we must have relevant details. Please check with your GP if you are in any doubt. 

  2. All sporting activities carry an element of risk of personal injury and attendees should accept the risks associated with the activity of their choice. To ensure risks are kept to a minimum you must comply with all safety regulations stipulated by your skipper or instructor and not take any action which may jeopardise the safety of fellow crew, skippers or other vessels. 

  3. A zero-tolerance policy will be adopted towards any unacceptable behaviour to Kindred Spirit Sailing staff, skippers or volunteers, fellow crewmembers or neighbouring vessels. Such behaviour includes the participant following required and communicated health and hygiene disciplines.  We reserve the right to terminate the offending individual’s place on the event and under such circumstances fees will not be refunded; Kindred Spirit Sailing will not cover any associated travel costs of the participant. 

  4. It is strongly recommended that all those participating in the sport of sailing should be able to swim. If you are a non-swimmer, it is essential you make your skipper/instructor aware and they will ensure you wear a life jacket at all times, on deck or in a dinghy.

** + Obligations of Kindred Spirit Sailing**

  1. Your event will take place on a yacht in good seaworthy condition and fully compliant with the MCA/RYA regulations. If during the event the yacht becomes damaged or if there is a breakdown in the machinery and the yacht becomes unfit for use, we will endeavour to provide an alternative yacht to enable the event to continue. If a suitable alternative yacht cannot be found, the event may be rescheduled to another date to suit all parties. 

  2. We reserve the right to use an alternative yacht other than those specified in our literature.

  

 WEBSITE Terms & Conditions

** Acceptance of Terms**

This page outlines the terms of use on which you may access and use the publicly accessible areas of the Kindred Spirit Sailing website www.kindredspiritsailing.co.uk (the ‘site’). Please note areas of the site may be restricted for the use of crew and partners only.

If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our Privacy Policy govern Kindred Spirit Sailing’s relationship with you in relation to this website.

** Changes to the Site **

The content of the pages of this website is for your general information and use only. Kindred Spirit Sailing reserves the right to makes changes to the Terms and Conditions, the content of the site and the services provided through the site without notice.

** Access to the Site **

The information contained in this website is for general information purposes only. The information is provided by Kindred Spirit Sailing and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

Every effort is made to keep the website up and running smoothly. However, Kindred Spirit Sailing takes no responsibility for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

** Responsibility for Content and Links  **

In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the use of this website. Through this website it may be possible for you to link to other websites which are not under the control of Kindred Spirit Sailing. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

** Your Information and Data Protection **

You understand and agree that Kindred Spirit Sailing collects, uses and stores your personal information and data in line with the Privacy Policy. Such data includes your name, email address and other data collected by cookies and similar technology. Please refer to our Cookie Policy.

** Copyright Notice **

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

The material is copyright of © Kindred Spirit Sailing LLP.

Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:

  • You may print or download to a local hard disk extracts for your personal and non-commercial use only
  • You may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material
  • You have been provided access to material to download to use as a learning tool.

You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.

** Enquiries **

**If you have any queries about the Terms and Conditions or any concerns about the content of the website contact us at kindredspiritsailing@icloud.com**

The Data Protection Act 2018 and UK GDPR

The Data Protection Act 2018 (DPA 2018) sets out the framework for data protection law in the UK. It replaces the DPA 1998 and sits alongside the General Data Protection Regulation (EU) 2016/679 (GDPR), tailoring how the GDPR applies in the UK. The DPA 2018 came into effect on 25 May 2018, the same date the GDPR came into effect. The GDPR identifies the key principles, rights and obligations for processing personal data. The GDPR remains in force in a post-Brexit UK, as it forms part of the UK Law under the European Union (Withdrawal) Act 2018. 

The section below is an overview of how we will treat your data if you sign up to complete a specific course or event with us. Full details of how we manage your data can be found in our Privacy Policy and Cookie Policy. 

The details you provide in your booking form and Health Declaration form will be used by us to process your booking and to ensure your safety whilst you are participating in our events. Under the UK GDPR we are unable to use your details beyond this specific purpose unless you provide consent for us to do so. If you would like to be kept informed of our news and special offers, please subscribe to our newsletter using the link in the banner at the bottom of the page below.

Kindred Spirit Sailing collects both ‘personal data’ (data which, when combined with the name of a person, makes them identifiable) and ’special category data’ (personal data which requires additional protection because it is more sensitive). For more information on the types of personal and special category data we collect, refer to our Privacy Policy. 

The legal basis on which we process your data and your special category data is as follows: 

- We process your data with your consent; for example, when you complete and return your booking form, agreeing to our Terms and Conditions, you have provided your consent for Kindred Spirit Sailing to process your data

- We need your personal data to enable us to comply with our contractual obligations; for example, we require your data to enable us to provide your sailing course or event

We require your personal data to pursue your and our legitimate interests, such as enabling both parties to provide and attend your sailing course or event. 

Kindred Spirit Sailing processes ’special category’ data on the basis that it fulfills the legal basis above and your explicit consent has been given for us to do so. For example, you have provided your explicit consent for us to process this data when you sign and return the Health Declaration form. 

Further information on the legal basis on which we process your data can be found in our Privacy Policy here. 

If you are attending a Kindred Spirit Sailing event or race event, all personal data relating to your booking will be deleted after the next annual training centre inspection carried out by the RYA. All special category data will be deleted no later than 3 months after the completion of your event.

You can withdraw your consent for Kindred Spirit Sailing to process your data anytime. Please note that if you choose to withdraw your consent before your course or event has taken place, we will not be able to continue your booking. If you have any queries about how we manage your data, please contact us at kindredspiritsailing@icloud.com